The Toronto Public Library Foundation will ensure that the privacy of all donors, volunteers, business information and employees’ personal information in the custody or control of the Toronto Public Library Foundation is protected in keeping with best practices and relevant legislation.
The Foundation’s mandate is to provide essential resources for the enhancement of Toronto Public Library and to allocate funds to priority needs not supported by municipal funding. It is essential that the Foundation maintains the trust and confidence of its donors, and encourages their continued support.
Because we deal with individuals and information about those individuals, it is essential that we protect the privacy of that information. Although the Personal Information Protection and Electronic Documents Act (“PIPEDA”) does not apply to most Foundation activities, we always strive to embrace best practices, and are therefore following the principles of the CSA Model Code for the Protection of Personal Information upon which PIPEDA is based.
Additionally, the Foundation is guided by and undertakes to adhere to the standards set out in the Imagine Canada Ethical Fundraising and Financial Accountability Code in its treatment of donors and public representations, its fundraising practices and its financial practice and transparency.
The Toronto Public Library Foundation has also endorsed the Association of Fundraising Professionals Donor Bill of Rights, which affirms the right of donors to expect the Foundation to be guided by the values of accountability and integrity in its work. These values speak to the need for openness, and responsibility in all operations.
This policy applies to all information held by the Foundation, including general information relating to its operations, to personal information collected from donors, and to personal information relating to Foundation staff and volunteers.
This policy applies to the Toronto Public Library Foundation donors, staff and volunteers.
All volunteers will be required to sign annually, a Confidentiality Agreement that confirms the volunteer’s understanding of the Confidentiality Policy and confirms that s/he agrees to be bound by the policy while a volunteer with the Foundation.
All employees, including temporary, seasonal or part-time employees, will be required to sign a Confidentiality Agreement annually, that confirms the employee’s understanding of the Confidentiality Policy and confirms that s/he agrees to be bound by the policy as an employee of the Foundation. A copy of the signed Confidentiality Agreement is kept in each employee’s file.
An employee may be disciplined for any breach of the Confidentiality Policy, up to and including termination of employment.
The conditions of this policy remain in effect even after employees and volunteers are no longer associated with the Toronto Public Library Foundation.
The Toronto Public Library Foundation upholds the highest standards of professionalism, and takes the matter of confidentiality and privacy very seriously. We recognize that information is precious, and that our donors, volunteers and employees trust us to treat that information appropriately; we are committed to protecting the confidentiality of this data.
Furthermore, the Foundation recognizes that donors’ choices about how much information about their donation is made public and the ways in which the Foundation communicates with them are matters of personal choice. The Foundation therefore will make every reasonable effort to ensure that these personal preferences are met.